The Procurement Division is dedicated to ensuring integrity and fairness, with centralized responsibility for providing and managing the most effective and efficient procurement processes and procedures for the acquisition of quality goods and services in support of City Departments and the City of Gainesville’s mission and goals.
P.O. Box 490, Station 32
Gainesville, Florida 32627-0490
Phone: (352) 334-5021
Fax: (352) 334-3163
Office Hours: Monday - Friday, 8:00 am - 5:00 pm
The City of Gainesville Procurement Division does not maintain a vendor data base but utilizes DemandStar (www.demandstar.com) to provide current bid information, including automated bid solicitation notifications. The system allows you to receive the information quickly, whenever and wherever you choose, 24 hours a day, seven days a week.
Click here to see the list of bid opportunities on DemandStar. ***NOTE: The City of Gainesville has paid the DemandStar fee, so as of March 6, 2020, vendors can now download solicitations and upload responses for free! However, registration is still required.***
Effective immediately, all solicitations issued by the City of Gainesville’s Procurement Division will no longer accept hard copy paper submittals. Responses will only be accepted electronically via E-bidding through DemandStar.
Click on the following instructions to learn how to register, search for bids, and submit electronic bids:
In addition, because the City’s solicitation documents have been completely revised, Bidders are strongly encouraged to thoroughly read the new document when developing a solicitation response.
If you have questions about this new requirement or any other Procurement related questions, you are invited to visit us the 2nd and/or 4th Friday of each month, 9:00am - 11:00am to ask your questions and receive information on how to do business with the City, or call 352-334-5021 for immediate assistance.
In addition to using Demandstar for E-bidding, we are also using GovQuote to post quote opportunities (below the bid threshold amount). There is no cost to the vendor to download documents or upload a response. However, registration is required (and free)! GovQuote works best in Chrome, try it now by clicking Quotes.
Cone of Silence. To ensure fair consideration, consistent and accurate dissemination of information for all bidders, the City prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the Procurement Division representative.
During the Cone of Silence (formerly known as Blackout Period) as defined in the next paragraph, except as pursuant to an authorized appeal, no person may lobby (see previous paragraph) on behalf of a competing party in a particular procurement process, City officials or employees except the procurement designated staff contact in the Procurement Division. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.
The Cone of Silence is the period between the issue date of the solicitation, which allows for immediate submittals to the City of Gainesville Procurement Division for an invitation for bid or the request for proposal, or qualifications, or information, or the invitation to negotiate, as applicable, and the time the City Officials and employee awards the contract. Lobbying means when a person seeks to influence or attempt to influence City Officials and employees, with respect to a decision of the City, except as authorized by procurement procedures.